The sense of urgency comes from that fact that there is a limited amount of space available for setting up the camps. Unfortunately we do not have the same amount of space that we did last year, due to some new plantings. The event organizers want to know crew footprints as soon as possible, in order to guarantee spots for those that are planning on camping. Again, due to size, this is not going to be a camp where ever you please event.
As this is the first time they have needed to do this, they would like to get a jump on it and avoid chaos at the last minute... IF we do in fact reach our limit of 150 "campers" then the organizers need to be able to assign spaces and arrange a waiting list for them that decided to wait until the very last minute. Hurricane I will find out what their deadline is...