At follow up discussions late Sunday and Monday after last year's PiP, originally the idea was to have morning safety meetings for EVERYONE who was involved, to go over the day's agenda, safety of weapons, safety of people, who will be doing what during the day etc, etc... so EVERYONE is on the same page.
The captains meetings were simply that... captains/heads/representative of each crew ONLY were to report to Harry, at NIGHT, to go over the day's activities... what worked, what didn't, what was being kept, what was being changed for the next day's agenda, who had issues on the the field and has to address it, such as the pirate who pulled an actual knife, things like that should be worked out well in advance but weren't...five minutes before a battle, you don't ask "so how would you guys like to contribute?"
The captains/heads/representatives of each crew would then bring the info back to each of their OWN crews and deal with it... this would allow everyone else in each crew to go into town, or do whatever else they like after the public goes home for the day.
Then the following morning there would be ANOTHER safety meeting for EVERYONE...
Last year was a right pain in the arse... there was never a set time for any safety meeting, They kept changing it and no one was telling the folks in the Careening camp what was going on or when it was happening until it was way too late to get any where on time... and then some had the bloody nerve to shoot off their mouths about it...
The worst was the last minute 2pm meeting on Thursday which NO one knew about ahead of time and yet had the stipulation, "If you don't show, You don't carry weapons!" ... folks were still flying into the Key, they hadn't even arrived yet! Safety meeting times need to be set for first thing in the morning for the first day of actual activity. And IF IT IS MANDATORY, folks need to know at least three months in advance in order to make proper travel arrangements. You don't schedule a MANDATORY meeting for EVERYONE the day most folks are arriving and bloody well NOT tell anyone until after they arrive..... you set it for the morning of the first day everyone is expected to do something.
And aye, do I sound aggravated about safety issues? You bet, all it takes is for one boob to shut down the hobby and put us all out of business.
I would also suggest some sort of schedule board in the Fort, not only for the participants but for the public to view as well... and a "duty" roster in the camps.
